Parent/Teacher Organization

 

PTO MEETINGS: 5:30 pm in the school cafeteria

Mission of the PTO

The members of the Holy Trinity School PTO are dedicated to supporting and enhancing our children’s Catholic education and spiritual growth. They will serve to strengthen our community by uniting the parents, students and staff through ongoing communication, effective fundraising and by promoting enrichment programs.

Purpose of the PTO:

  • Promote communication among the parents, teachers and administration.
  • Coordinate parental support for Holy Trinity School by assisting school activities, social functions and fundraisers.

Membership & Fees:
Membership is open to all parents, guardians of students, faculty and staff of Holy Trinity.

There are no fees associated with PTO membership.

Executive Board:
The board consists of four officers: President, Vice President, Treasurer and Secretary. The board will conduct the business affairs of PTO such as conduct monthly meetings, form committees when necessary, review and recommends money disbursements, coordinate fundraising events and social activities.

Officers for the 2018-2019 School Year:
President, Naomi Rumery
Vice-President, Paula Phillips
Secretary, Meghan Kee
Treasurer, Bonnie Perry

Officer Duties:

President

  • Administer monthly meetings and board meetings
  • Co-signature authority with treasurer for bank transactions
  • Serve as member of committees
  • Communicate with the Principal regarding school objectives for HAS and PTO activities.

Vice President

  • Assume duties of the president in his/her absence
  • Perform additional duties to serve the organizational objectives
  • Coordinate and administer classroom wish lists

Treasurer

  • Co-Signature authority with president for bank account
  • Oversee management of bank account and provide monthly accountings
  • Record deposits and bill payments

Secretary

  • Record and distribute meeting minutes
  • Conduct correspondence
  • Publicize meeting and functions
  • Maintain association’s files

Election of Officers:
The term of each office shall be one year and new officers shall assume their responsibilities at the close of the May meeting.

Election Timeline

  • March: Solicit officer candidates at the meeting.
  • April: Nominations are presented and ballots distributed to all parents and returned by the May meeting.
  • May: Count the ballots. The candidates with the majority vote are appointed to office. If a vote results in a tie, votes by the meeting attendees will determine the new officer.

If an officer is unable to complete the term of office, the general membership shall choose a replacement at the next general meeting from a slate of submitted nominees.

 Meetings:
General meetings will be held monthly, September through May. Historically, meetings are scheduled for the second Tuesday of each month, at 5:30 pm, in the school cafeteria.

Activities:
August: Teacher Luncheon and Appreciation Check for each teacher

September:

  • First Day of School Coffee Social
  • Picture Day Volunteers
  • Open House Pot Luck

October:

  • Boo Bash
  • Trunk or Treat

November:

  • Pot Luck for Teacher Conferences
  • Snowflake Festival

December:

  • Christmas Party
  • Santa visits the school

January:

  • Catholic Schools Week
  • $100 Donation to Ski Program Snacks

March: Book Fair

April:   Elections

May:

  • Graduation Gifts
  • Opechee Day/Field Day

Ongoing:

  • Upper and lower grade social activities
  • Teacher Wish List  **Teachers come to meetings and present items. **

Additional activities can be conducted at any time to support school objectives and class needs.

Fundraisers:

Fundraiser schedules and products need to be reviewed by the Principal at the beginning of the school year. They must not conflict with School fundraisers and are not part of the school’s family fundraiser credit. PTO fundraisers support the above listed activities and requests from school staff and teachers.

Fall and Spring Fundraisers include:

  • Picture Day
  • Hannaford Dollars
  • Box Tops
  • Book Fair

A balance of $3,000.00 should be available in June for the following year’s activities.

School Objectives

PTO will assist the Principal and Advisory Board members and committees in providing appropriate support for school identified objectives. Financial assistance for teachers, staff or students’ needs are to be referred to the school administration for proper processing.

Parent Association

It is recommended that each school have a Parent Association. Parent Associations and other fundraising organizations are required to follow the fiscal policies and procedures of the Catholic Schools Office and Diocesan Finance Office. The principal and in the case of a parish school the pastor shall have final approval of all disbursements from income raised by parent organizations. All income raised for a specific purpose and accepted by the school must be disbursed for that specific purpose unless alternative disbursements were set forth at the time the income was raised. Whenever funds are raised for a specific purpose and the specific purpose is not met or cannot be carried out, the school community is to be notified that the funds shall be used for the general advancement of the school.

All parents and guardians of students in the school are encouraged to be active members of the Parent Association. Members of the teaching staff may be ex-officio members.

All parents of the students attending Holy Trinity are members of the Parent/Teacher Organization. Many volunteers are needed throughout the year. Volunteering in PTO activities can be a lot of fun and a great way to meet other parents! Let’s get to know each other while supporting our children in our Holy Trinity community.

PTO needs your help to be successful! Get involved!